Lodging
All registrants to the Fifteen Years of Science with Chandra Symposium and the Chandra Calibration CIAO Workshop may make lodging reservations at the headquarters hotel: The Boston Park Plaza Hotel and Towers at the promotional conference rate of: $179/single ($199/double) plus 14.45% applicable state and local taxes (Students inclusive), using the link below:
Conference Group LinkAs reserved prior to the hotel deadline, promotional rates are available for stays from November 16-21, 2014. Effective October 1, 2014, the Boston GSA per diem rates are published as lodging $179 and meals and incidental expenses $71. We are pleased to offer complimentary wireless network in all guest rooms.
Attendees are responsible for making their own guest room reservations either using the above web site link or telephone. Telephone reservations may be made through the hotel's Central Reservation Office toll free (1.800.225.2008) or directly through The Boston Park Plaza Hotel & Towers (1.617.426.2000). While the conference code is embedded in the hotel's reservation web site, to receive the promotional guest room rate for the Symposium using the call-in method, please reference SAO/SMITHSONIAN ASTROPHYSICAL OBSERVATORY.
The Cut-Off Date to make a reservation at the guest room block rate is October 24, 2014. After this deadline, it is at the Hotel's discretion whether to accept additional reservations, which will be subject to prevailing rates and availability.
Terms and conditions of guest room reservations regarding Guarantee/Deposit and Change/Cancellation Fees will be conveyed by the hotel to the registrant.
Student Accommodations
There are fifteen (15) Student Guest Rooms available at $129 per night plus 14.45% tax. Student guest room rates are available via a student rooming list provided by the LOC's student coordinator to the hotel. Vacancies are filled on a first come first serve basis as Symposium registered students fulfill all requirements stated below.
To be placed on the qualifying student rooming list, the:
- student is fully registered on the Symposium web site;
- Symposium's student registration fee is paid in full;
- student sends his/her Boston Park Plaza Confirmation # to h_mtgplnrs@head.cfa.harvard.edu;
- student scans his/her academic identification card and sends a .PDF, .JPG or .GIF file to h_mtgplnrs@head.cfa.harvard.edu (These are the only accepted formats. All forms of verification must be clearly legible and at a minimum, true to size.);
- Department Chairperson or Bursar sends official verification on University letterhead with signature and date that the student is currently enrolled at the University and is currently in good standing at the University. The pdf file is to be sent to h_mtgplnrs@head.cfa.harvard.edu or may be faxed to 1.617.496.7523.
After all documents are received by the LOC's student coordinator, the coordinator will send the qualifying student name to The Boston Park Plaza Hotel & Towers and the hotel will confirm a change in guest room rate with the student. If you are qualifying Student #16 on the coordinator's list, e.g., the coordinator will advise you of wait list status and are eligible to fill a vacancy should a student 1-15 withdraw from the Symposium; the student coordinator will not cancel any guest room reservation, even if at your personal request.
